Presentations are a way to communicate a topic or collection of ideas to an audience.

Most people are familiar with crafting presentations in software like Powerpoint (PC) or Keynote (Mac). However, there are multiple advantages to creating and managing presentations in a web based platform:

• It's easier to collaborate on the content and design of a presentation.
• We can more easily maintain centralized and up-to-date versions of our presentations, avoiding a lot of outdated presentations in circulation on different devices.
• Existing presentations can more easily be shared, discovered and reused.
• Presentations can more easily be synced up to match the design of our public facing web site, improving the brand experience.
• Our presentations are always available to us, regardless of the device we have access to.
• Presentation updates and improvements are instantly available to all users of the presentation.
• The estethics of the presentation are disconnected from the content, allowing us to make visual changes across multiple presentations at once.
• We can easily reference other content within the platform.

Create a presentation

Check out how to Add new information.

Presentation state

A presentation can have one of the following states, indicating what we expect from the expectation at the current stage:

• Draft: We are currently working on building up the presentation
• Pending review: We are waiting for someone to approve the presentation
• Active: The presentation is ready for use
• Retired: We no longer use this presentation, but keep it around for historical purposes

Slideshow view

Click the green "View slideshow" button in the upper right corner of the presentation to view the slideshow. The button appears when one or more slides have been added.

The slideshow view is based on the reveal.js presentation framework.

Slideshow navigation

To navigate between slides, you can use one of the following methods:

• Keyboard: Use left and right arrow keys 
• Mouse: Use the left and right arrows in the lower, right corner
• Touch-enabled device: Swipe

Hit the "s" key on the keyboard to open speaker view which, among other things, provides you with a timer and the notes associated with each slide.

Hit the "f" key on the keyboard to go into fullscreen hode. Click the "Esc" key to exist fullscreen mode.

Presentation themes

When editing a presentation, you can select the theme for the presentation. The theme dictates the fonts, colors and sizes of presentation content.

When selecting a theme, you can choose from a list of default themes, as well as any custom themes that have been added to the organization.

Custom themes

You can add custom presentation themes in order to have presentations look a certain way. The most common use case for a custom theme is to have presentations reflect the brand fonts and colors.

Only admins can manage custom themes.

To create a custom theme, go to Organization > Account > Presentation themes.

Adding a theme consists of either pointing to CSS file hosted on the web containing the CSS rules you would like to include, or embedding the CSS code itself.

Sometimes, simply referring to the main CSS file of you web site might be enough for the presentations to get the look and feel you're looking for. If it's not, you might want to look into the reveal.js documentation describing hw to create a theme.

Use systems to make it appearant where a team is expected to find and store which different types of information, what the states of the various information types are, and to suggest, approve, move into and retire information types as the organization learns more about which types of information are best managed in which systems.

You can view the systems for a team by navigating to the team and selecting "Systems" from the left column navigation.

Systems

After adding a system it will appear similar to this:

Each system card includes

• The name of the system
• The amount of information types the team manages in the system
• The purpose of the system in the context of the team
• The symbols of the system administrators

When selecting a specific system, the view will look something like this:

Information types

Clicking the term for an information type, the view looks something like this:

You can transition an information type between the following states:

• Suggested: Someone has suggested to manage this information type in the given system.
• Evaluating: Someone has begun an evaluation of the fit for managing this information type in the given system for the given team.
• Rejected: We have decided, after evaluation, that the system is not a good fit for managing this information type.
• Intended: Someone has made a decision that the information type should be managed in the given  system.
• Moving in: Soneone has started moving existing information representing the information type into the system.
• Active: The team actively uses and expects to find and update the information type in the system.
• Retired: The information type is no longer expected to be actively maintained in this system, but has yet to be moved out/deleted.

To signify that the state of an information type remains valid, or to validate a state selected by another person, select the "Validate current state" option: